A4300.05 Vacation


Type: Administrative
Related Policies: A4300
Linked Procedures:
Related Laws:
Related Standards:
HLC Criterion:



A. A full-time twelve‑month employee will be granted vacation days.  The number of vacation days granted will be based on length of FT service with the College.

Vacation Schedule

Years of Service

Annual Vacation Days

Monthly Accrual Earned

Hire to 1 year


8 hours

1-2 years


8.66 hours

2-3 years


9.33 hours

3-4 years


10 hours

4-5 years


10.66 hours

5-6 years


11.33 hours

6-7 years


12 hours

7-8 years


12.66 hours

8+ years


13.33 hours


B. Vacation days which accrue during an employment period must be used during that period or within six months from the annual expiration of that period.  Any accrued vacation days not used within the prescribed time will be forfeited.  See Section D.

C. Vacation requests should be submitted to the employee’s immediate supervisor at least one (1) week prior to the day(s) being requested. Vacation can be taken in hourly increments.  Please note that efforts will consistently be made to accommodate all vacation requests for all employees.  However, the College reserves the right to deny vacation requests if such requests will jeopardize the work of the College or place a severe handicap on other College employees.  Absolutely no vacations will be allowed, except in cases of emergency, during the peak registration times prior to or during the first week of fall, spring, and summer semesters.

D. Any unused vacation hours up to a maximum of 50% of the vacation hours earned for the fiscal year may be converted to accumulated sick days, placed in a separate rollover bank, not recognized by SURS. Upon an employee’s severance of employment with the college, for any reason, all accrued vacation hours will be expended or compensated.

E. Newly hired employees at the level of Vice President or above may be granted credit for years of service in an equivalent position at a previous employer for accrual purposes only.

Revised:  July 2016, July 2017, September 2019


Change Log
Date Description of Change Governance Unit